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BINLEDGER / HELP

How to use

Daily warehouse work, one clear flow at a time. Open a process for screenshots, tips and exceptions.

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The physical check

  1. Scan item
  2. Confirm location
  3. Verify item again
01Receive goodsRecord what actually arrived.Add items → Check quantities → Post receipt
Check the quantity actually received before posting.
Check the quantity actually received before posting.Real app UI · demo data · tap to enlarge
Document import

Import an invoice or delivery note, then review the suggested lines before posting.

Manual receiving

Start without a document, select or create the item and enter the actual quantity.

QR printing

After posting, print the required labels for separately tracked packages.

EAN linking

A known EAN selects the product. Assign and confirm an unknown EAN to the right product.

Quantity check

Count what arrived; do not copy the document quantity without checking.

Discrepancy during receiving

Record missing, extra or damaged goods and keep the actual received quantity accurate.

02PutawayMatch the physical goods to their storage location.Scan package/item → Scan location → Verify package/item again → Confirm putaway
Complete receipt: verify goods at the chosen destination, then confirm.
Complete receipt: verify goods at the chosen destination, then confirm.Real app UI · demo data · tap to enlarge
Item has no QR

Print a QR for the tracked package before putting it away.

Reprint QR

Reprint the existing package label; reprinting does not create another receipt or add stock.

Optional EAN

EAN can identify a product in location-based tracking; use the package QR for a separately tracked package.

Multiple locations

Put away part of the quantity at each location. Verify each destination; the remainder stays pending.

Wrong scan

Check the requested item and location, then scan the correct code before confirming.

Discrepancy

Report a physical mismatch instead of confirming goods you cannot verify.

03Transfer / MoveKeep the source, destination and moved quantity clear.Select/scan item → Verify source → Scan destination → Verify item → Confirm
Move a whole package or enter the quantity to separate.
Move a whole package or enter the quantity to separate.Real app UI · demo data · tap to enlarge
Whole package

Keep the package identity and verify the destination before confirming.

Split package

Enter the part being moved. The separated part receives a new QR label.

Cancelled label printing

Check the movement status before retrying. Reprint a missing label for the existing package rather than repeating a completed move.

Wrong location

Stop and scan the intended destination; confirm only after the physical location matches.

Quantity change

Check the quantity to move and the remainder before confirming. Report any unexplained difference.

04Request / Picking / IssueVerify the location and goods, then issue the actual quantity.Open request → Go to location → Scan location → Scan item → Confirm quantity → Issue
Review the actual picked quantity and remaining stock before issue.
Review the actual picked quantity and remaining stock before issue.Real app UI · demo data · tap to enlarge
Blocked request

Read the block reason and resolve the prerequisite, or ask your warehouse admin.

Partial quantity

Confirm only what you actually picked and review the remaining request quantity.

Staging

If your workflow uses a staging location, keep the goods identified there until the final issue.

Issue / outbound

Check the final quantity. Confirming issue reduces warehouse stock.

05Inventory / StocktakingRecord the physical count. Missing goods can create a discrepancy; do not force a fake count.Choose item/location → Count → Confirm → Review differences
Count the item at each location.
Count the item at each location.Real app UI · demo data · tap to enlarge
Item inventory

Count the item across its locations, including goods still in receiving.

Location stocktake

Check the goods physically present at the selected location.

Receiving inventory

Include goods waiting for putaway so they are not overlooked.

Discrepancies

Record differences and send them for review where required.

06Damaged goodsReport the damage and keep the affected stock identifiable during review.Report damaged goods → Hold / review → Final decision
Review damaged stock and choose the authorised business resolution.
Review damaged stock and choose the authorised business resolution.Real app UI · demo data · tap to enlarge
Business options

Release, dispatch or return may each be valid, depending on the goods and your company’s decision. Follow the authorised resolution; there is no universal choice.

07DiscrepanciesRecord missing, extra or damaged stock and quantity mismatches so they can be resolved.Record difference → Review → Resolve
A missing-stock discrepancy awaiting a physical count.
A missing-stock discrepancy awaiting a physical count.Real app UI · demo data · tap to enlarge
What to record

Identify the item, location and actual quantity, and briefly describe the difference.

Manager review

Where approval is required, leave the case for the authorised manager to review and resolve.

08History / audit trailMovements and changes remain visible in history.Open history → Find movement → Review changes
Receipts and transfers stay visible in history.
Receipts and transfers stay visible in history.Real app UI · demo data · tap to enlarge
Trace a movement

Use the item or movement history to check what changed and when.