binledger.
BINLEDGER / HELP

How to start

Set up your warehouse once. Create locations, print labels, add users and test your first receiving and putaway.

01

Create your warehouse

Create your company workspace, then add your warehouse in Administration.

  1. Company
  2. Administration
  3. Warehouse
See in the app
Administration: company, users, warehouses and locations.
Administration: company, users, warehouses and locations.Real app UI · demo data · tap to enlarge
Before you continue

Check the company and warehouse names so your team starts in the right workspace.

02

Set up locations

Create locations in Administration before work starts. Operators should use these locations, not create random ones during daily work.

One rack, four system locations
A-01-30
A-01-20
A-01-10
A-01-00
Labels at an easy-to-scan heightA-01-00A-01-10A-01-20A-01-30

00 = floor level

High-rack tip

Location QR labels do not need to be placed at the exact physical height. For example, QR labels for levels 00, 10, 20 and 30 can all be placed at an easy-to-scan height, such as level 10. The QR identifies the system location, not the physical height of the sticker.

See in the app
Create locations before warehouse operations start.
Create locations before warehouse operations start.Real app UI · demo data · tap to enlarge
03

Print location QR labels

Print labels for your prepared locations. Place each one where workers can scan it and clearly see which location it identifies.

  1. Locations
  2. Print QR labels
  3. Attach
  4. Test scan
See in the app
Preview the location QR and choose print or PDF.
Preview the location QR and choose print or PDF.Real app UI · demo data · tap to enlarge
Placement tip

Keep the full code visible, with no folds or obstructions. Test that scanning opens the intended location before labelling the whole warehouse.

04

Set up the printer

Connect your printer, choose a practical spot near receiving and test one label before printing a batch.

  1. Connect
  2. Print one label
  3. Check size
  4. Test scan
See in the app
Printer settings: label profile, size and margins.
Printer settings: label profile, size and margins.Real app UI · demo data · tap to enlarge
Printing and readability

Open Printer in your Profile. Select the physical printer in the system print dialog, or use the available PDF / printer-app option. Check label size, margins and readability on your device.

05

Users and roles

Invite your team and give each person the access they need.

Admin
Manages the company and its members.
Warehouse admin
Manages warehouses, locations, operations and printing.
Operator
Carries out daily warehouse operations.
Requester
Creates and follows warehouse requests.
See in the app
Users and their assigned roles.
Users and their assigned roles.Real app UI · demo data · tap to enlarge
06

Add or import items

Prepare items in advance, or create and match them during receiving. Check names, units and existing product codes.

  1. Create / import
  2. Check item
  3. Ready to receive
See in the app
Start with an import or manual entry.
Start with an import or manual entry.Real app UI · demo data · tap to enlarge
Import tip

Use the app’s import template where available. Review imported lines before posting: a document prepares a receipt; it does not itself create stock.

07

First receiving

Try one item first. Check the actual delivered quantity, then post the receipt.

  1. Add item
  2. Check quantity
  3. Receive goods
See receiving screen
Quantity actually received
Quantity actually receivedReal app UI · demo data · tap to enlarge
08

First QR / EAN setup

EAN identifies the product. Binledger QR identifies a specific tracked package or unit.

EANProduct
QRSpecific package / unit
See in the app
A Binledger QR label for one tracked package.
A Binledger QR label for one tracked package.Real app UI · demo data · tap to enlarge
If a code is missing

If a tracked package has no QR, print its Binledger label. Link an existing EAN when available; an EAN does not replace the identity of a separately tracked package.

09

First putaway

Put the goods in their place and complete the scan checks before confirming.

  1. Scan item/package
  2. Scan location
  3. Verify item/package
  4. Confirm
See putaway screen
Verify goods and confirm putaway
Verify goods and confirm putawayReal app UI · demo data · tap to enlarge
One location, several packages

For a receiving batch, scan the target location once, verify each package and review the quantities before confirming the batch.